PROJECT ORIENTATION AS A MANAGEMENT STRATEGY
PERSPECTIVE Competence I & PRACTICE Competence I
The scope of this lesson is to establish the course as a project, where all team members, namely the Instructors and the Participants will work together to achieve the project’s success. The course structure is presented, along with the definition of its objectives. Introductory information about the Organizations who provide the main Standards used in the course is provided. The traditional project organization models are presented and the new project organizational model of the “project-oriented organization” is introduced. The individual roles and team member roles in projects according to the new project organizational model are analyzed.The objectives of the business process of project management, its boundaries and its structure are analyzed. A brief introduction to each of the six sub-processes which form the project management process, their objectives and their time boundaries is presented. In addition an overview of the methods for the Start sub-process is presented and the concept of project scope within the project context is introduced along with the development of the project objectives plan, with emphasis on differentiating between main, additional and non-objectives.
The lesson includes 4 lessons-educational units:
Lesson 1 Programme objectives and structure. Projects, Programmes and Portfolios. IPMA “Delta Model” and International Competence Baseline ICB 4. PM-Greece, National Competence Baseline.
Lesson 2 Project Organization Models, Project Roles and New Project Model Design Elements.
Lesson 3 Design of the business process “Project Management”.
Lesson 4 Project context and project requirements, objectives & benefits.
MANAGING PROJECTS - PRACTICE Competence II
The scope of this module is the Start sub-process in-depth analysis. The process of designing a project organization is presented. It includes the project assignment, the assignment of sub-projects, the project organization chart, and the project roles definition and descriptions. Additionally, the module aims at presenting the methods for designing the context relationships, including the project and company strategy analysis, the project and other projects analysis, the pre-project and post-project analysis and the project environments/stakeholders analysis.
Additionally, the module aims at presenting, the definition and methods for the development of the Work Breakdown Structure (WBS), including the definition and methods for the development of the work package specifications and the design of the Project Responsibility Matrix. Definition and examples will be given for the most used scheduling methods, as well as guidance for the best use of these methods. Some more advanced approaches will also be presented. It also includes the definition of, methods and examples for the development of the various project Resources plans and project Quality plans.
The methods for scheduling are presented, along with the definition of methods for the development of the various project Resources, Budgeting, Project Cost and Project Income and Project Finance plans. It also includes the presentation of additional constraints imposed by procurement and partnership in projects. The methods and tools for project risk management are provided, including project risks identification, evaluation, calculation, controlling and development of contingency plans. Additionally, the methods for avoiding and/or promoting project discontinuities focusing on project crises and for the development of alternative project plans are included.
The module includes 6 lessons-educational units:
Lesson 1 Designing the project organization, information and scope.
Lesson 2 Project scheduling, project resources and project quality.
Lesson 3 Project costs and financing. Project procurement and partnership.
Lesson 4 Project risk and opportunity.
MANAGING PROJECTS - PRACTICE Competence III
The scope of this module is in-depth analysis of all the sub-processes following the Start sub-process. The analysis, methods and tools for the tasks performed continuously by the project manager during the project coordination sub-process are ensured provided. The definition of (internal) project marketing, the instruments for project marketing and its budgeting are also included. The analysis, methods and tools for the tasks performed by the project manager during the project controlling sub-process are provided.
The module includes the control and adaptation of project objectives and objects of consideration. It also includes the methods for measuring progress, schedule control, for adapting project costs and project income on the basis of changes of scope and the earned value analysis at the project level. Additionally, it includes the methods for “social” project controlling. The analysis, methods and tools for the tasks performed by the project manager whenever the project discontinuity controlling or crises sub-process is launched during the project life span, are provided.
The module includes the definitions and clear distinction between a project issue, a project discontinuity and a project crisis. It also includes the planning of immediate and additional measures for resolving a project discontinuity, its relevant root-cause analysis and the planning of alternative resolution strategies. The analysis, methods and tools for the tasks performed by the project manager during the project close-down sub-process are provided. The module includes planning of measures for the remaining work, the completion application, the formal approval and the development of project management documentation reflection. It also includes the know-how transfer, the assessment of performance and the dissolution of the project as a social system.
The module includes 4 lessons- educational units:
Lesson 1 Project coordination and project marketing.
Lesson 2 Project Controlling.
Lesson 3 Managing Project Discontinuities and Crises.
Lesson 4 Project close-down. Project and project management success assessment.
MANAGING PROJECTS - PEOPLE Competence
The scope of this module, is to analyze People (Social or Behavioural) Competences and to provide the methods and tools for the development of a project-specific culture, focusing on the methods of symbolic project management including the cultures of the project-oriented organization. It also includes the presentation of the ten (10) People Competences. Adequate behaviours and behaviours requiring improvement will be analyzed for each competence.
The module includes 4 lessons-educational units:
Lesson 1 Self-reflection & self-management, Personal communication.
Lesson 2 Personal integrity & reliability, Relations & engagement, Leadership.
Lesson 3 Teamwork. Negotiation.
Lesson 4 Conflict & crises, Resourcefulness, Result orientation.
MANAGING PROJECT-ORIENTED ORGANIZATIONS - PERPSECTIVE Competence II
The scope of this educational module, as a sequel to Perspective Competences already introduced in Lesson 1, is to provide the knowledge for applying Management by Projects as an organizational strategy in a project-oriented organization. The module includes information for the organization charts, the expert pools, the project portfolio group and a detailed analysis of the project/programme management office (PMO) and the role of the PMO manager. It also includes the essential knowledge for the project management consulting and coaching within the project oriented organization, and the process and methods for auditing projects and programmes.
The basic knowledge of the management standards and systems relevant to a project-oriented organization is also provided. This includes the basic information and knowledge for the following normative or non-normative standards: ISO 9000 family (Quality), ISO14000 family (Environment), OHSAS 18000 family (Health & Safety), ISO 50001 (Energy), ISO 26000 (Social Responsibility) and ISO 31000 family (Risk).
In addition the basic knowledge of the maturity and excellence models relevant to a project-oriented organization is also provided, including basic information and knowledge for the IPMA® Project Excellence Model and the IPMA Organizational Competence Baseline (OCB™).
Finally in this module basic knowledge of the non-normative standards ISO 21500:2012 “Guidance on project management” and the other standards of the ISO 21500 and family ISO 10006:2003 “Quality management systems – Guidelines for quality management in projects” is provided. It also includes basic knowledge of the Green Project Management (GPM) PRiSMTM methodology and standards. These standards will be compared with the IPMA approach presented and analyzed throughout this course.
The module includes 4 lessons- educational units:
Lesson 1 Strategy, Governance, structures & processes.
Lesson 2 Management systems, Compliance, Standards & Regulations.
Lesson 3 Maturity and excellence models in the project-oriented organization.
Lesson 4 Culture and Values. Sustainability & Green Project Management. ISO 21500 family standards overview and comparison with the IPMA approach.
The learning material consists of extensive text, presentations, video lectures and the solution of the acquired knowledge tests assessed and integrated with remarks and explanations by the tutor. The relevant standards of IPMA and the Austrian Member Association “Projekt Management Austria” are also provided.
OPTIONAL MODULE – TRAINING FOR THE CERTIFICATION IPMA Level D
(extra tuition fees 150 €)
The duration of the additional-optional training module is of six weeks, in order to train the candidates for the IPMA Level D (Certified Project Management Associate) exam. The module aims at reviewing and integrating the knowledge established in the main-educational course and prepares the applicants in order to be successful in the certification process for IPMA level D “Certified Project Management Associate”.
The application procedure is presented, the self-assessment based on all twenty nine (29) competences of the International Competence Baseline ICB 4 is thoroughly described and relevant examples are given. For the Part A, the computer-based multiple-response test, techniques for dealing with multiple-response questions and examples of exam questions are provided. For the Part B, the written part of the exam, techniques for dealing with the written exam case-study and examples of exam case-studies are provided. A simulation exam is performed, in a “realistic” context for the examination day.
A Part A multiple-response questions test and four (4) Part B case-studies written exams are provided to be filled out by the applicants, within the specified time and other constraints of a real assessment. The performance of the applicants in the simulation exam is assessed by the trainer. The correct answers for the Part A multiple-response questions test and a benchmark solution for the Part B case-studies are provided. Strong points and points requiring improvement are analyzed for each applicant and final training instructions for the assessment day are provided.
The module includes the following lessons- educational units:
Lesson 1 Certification process: Application procedure, Self-assessment, Exam procedure. Training for Part A (computer based of the exam).
Lesson 2 Training for Part B (written part of the exam) + 1st Case study of Part B proposed.
Lesson 3 1st Case study of Part B reviewed +2nd Case study of Part B proposed.
Lesson 4 2nd Case study of Part B reviewed.
Lesson 5 Review of Training for both Parts, A and B +3rd Case study of Part B proposed.
Lesson 6 Simulation exam for Parts A and B of the certification exam and Review.
For the additional training module, in addition of the text and presentations material, live streaming sessions are included and a database of exam questions and case studies is provided. Successful candidates at the exam organized by the Authorized Hellenic IPMA Project Managers Certification Body (PMGCert), in Athens, Greece, are certified as Project Management Associate (IPMA Level D) and listed at the IPMA register. This certification is recognized worldwide, regardless of the Authorized National Body who delivered it. For all National Authorized Certification Bodies and exam requirements see here: https://www.ipma.world/about-us/membership-associations/